College jersey orders have a problem club orders do not: everyone is busy, nobody is in charge, and the tournament date does not move. Most delays come from the same five places. Settle them before you ask for a quote and the order runs smoothly.
1. Find out who is in charge
Before anything else, name one person who owns the order. Usually that is the team captain, the sports secretary or the student coordinator. That person:
- collects the roster and sizes,
- talks to the supplier,
- approves the mockup,
- and answers questions quickly.
A design approved in a group chat of forty people is approved by nobody. One person, with a deputy for when they are in exams.
2. Get the college's permission
Many colleges have rules about their name and crest.
- Using the college logo: check whether the sports department or the administration needs to approve its use. Get the latest, official version of the logo, ideally as a vector file. See preparing your logo.
- The faculty in charge: if a faculty member or the physical education director signs off on sports kit, show them the mockup before you approve it.
- Sponsors: if a sponsor is paying, confirm the college allows their logo on a team jersey, and where.
Getting this wrong means reprinting after the photos are already online.
3. Fix the date, and work backwards
Write down the date of the first match or the fest. Then work backwards:
- Delivery: allow time for the set to travel to the college.
- Production: dispatch is between 4 and 30 days from approving the mockup, depending on the order. The date comes in writing with the mockup.
- Approval: allow a few days for the mockup to go back and forth.
- Roster and sizes: allow a week to collect them, because someone always replies late.
Then check the academic calendar. Exams, holidays and the end of term empty the campus. If the jerseys arrive the day everyone goes home, nobody collects them.
4. Build the roster
One sheet, one row per player:
- Name as it should be printed
- Number
- Size
- Sleeve, if you are ordering both half and full
- Phone number, so the coordinator can chase anyone who has not replied
Then check it:
- No duplicate numbers unless your sport allows them.
- Spellings checked against the players' own spelling, not the attendance register.
- Consistent style: surname only, or first name, in capitals or not. Decide once.
Add two or three spares for players who join after the order. A spare in the right size saves reordering a single jersey later.
5. Get the sizes right
Students order a size from memory and are wrong surprisingly often.
- Use a size chart, not habit. Share the chart with the team and ask everyone to measure a jersey they already own.
- Order a sample if you can. One jersey is a real order. Pass it round the team so people can try the size before the set is made.
- Watch the extremes. The tallest and broadest players, and anyone who needs a smaller size, should be checked one by one.
See getting jersey sizes right for a team.
6. Settle the money before the order
Decide who pays and how:
- The college pays: find out what the accounts office needs. Often that is a written quote, a purchase order, and a GST invoice in the college's name.
- Students pay: collect the money before placing the order, not after. Chasing forty students for payment once the jerseys have arrived is a term's work.
- A sponsor pays: agree in writing what they are paying for and where their logo goes.
Our jerseys are ₹599 half sleeve and ₹699 full sleeve. The quote shows exactly what it covers, so the coordinator can share one clear number with the team.
7. Ask for the right invoice
Every order with us comes with a GST invoice. For a college order, give the institution's exact name, address and GSTIN if it has one, so the invoice is right the first time and the accounts office does not send it back.
8. Approve the mockup carefully
The mockup is the last chance to catch mistakes cheaply.
- Read every name and number on the mockup, not on your own roster.
- Check the college crest is the latest version and the colours are right.
- Check the sponsor logo and its position.
Mockup changes are free. Changes after approval are a new print. If we print something different from what you approved, we reprint it free.
9. Plan the hand-out
Decide where the set is delivered: to the sports department, the hostel, or one person's address. Then plan how each player collects their jersey and signs for it. A labelled bag per player saves an afternoon of sorting.
Other things colleges order
The same team often wants college hoodies, event t-shirts for the fest or a tracksuit for travel. Ordering them together keeps the colours consistent. See custom jerseys for events and tracksuits.
Send the crest, the roster and the date and the mockup comes back with a written dispatch date.
Quick answers
How early should a college team order jerseys?
Work back from the match date. Allow a week to collect sizes, a few days for mockup approval, 4 to 30 days for production depending on the order, and then delivery. Check exams and holidays so the set does not arrive on an empty campus.
Who should approve the college jersey design?
One named person, usually the captain or sports secretary, after the faculty in charge has seen the mockup. Group approval leads to late changes and missed dates.
Can we get a GST invoice in the college's name?
Yes. Every order comes with a GST invoice. Give the college's exact name, address and GSTIN at the start so it is correct first time.
How do we collect sizes from a whole team?
Share a size chart, ask everyone to measure a jersey they already own, and put the answers in one sheet. If you can, order one sample jersey and pass it round before the set is made.
